Top 7 Property Management Programs for Scaling Your Business in 2025
If you’re serious about growth in property management, then investing in the right property management programs isn’t optional—it’s essential. With shifting tenant expectations, increased competition, and more tech than ever to navigate, choosing programs that actually help you scale is the difference between staying stuck and building a thriving property management business.
Download our free resource that outlines the most common fees used by successful property managers to help you build an efficient and profitable fee structure.
As a property management coach who works with growth-minded entrepreneurs every day, I’ve seen what works and what wastes time. This list isn’t about shiny objects—it’s about what truly drives transformation.
Whether you’re wondering how to grow a property management company or trying to optimize systems and your team, these are the top programs to watch in 2025.
1. BetterWho: Executive + Industry Coaching
Most property managers think their biggest issue is marketing or operations. But more often than not, the real blocker is the business owner being stuck in operator mode. That’s why BetterWho combines executive coaching with property management consulting—to help you scale both your business and your leadership.
What makes it different:
1-on-1 and group coaching options for owners
Focus on leadership, delegation, and scalable systems
Industry-specific SOPs, hiring support, and growth strategy
Best for: Owners who want to get out of the weeds and scale a team, not just a door count.
Ties to: how to start a property management company, leadership bottlenecks, property management consultants
2. AppFolio Mastery Programs (User Training + Scaling Playbooks)
For companies running on AppFolio, maximizing your tech investment is critical. These internal and third-party training programs help your team move beyond basic use and into full operational power.
What makes it different:
Focused on day-to-day use cases and automation
Helps reduce time on property maintenance, leasing, and accounting
Improves team efficiency and reporting accuracy
Best for: Teams bogged down by repetitive admin and poor platform usage.
Ties to: automation in property development, property management and maintenance, managing property
3. RentScale: Sales Systems for BDMs and Leasing Agents
RentScale isn’t just about getting more property management leads—it’s about building a repeatable sales system that any BDM or leasing agent can follow.
What makes it different:
Scripts, follow-up workflows, and accountability tools
Trains BDMs to close new management contracts consistently
Plug-and-play dashboards and lead tracking templates
Best for: PM companies ready to hire or upskill a Business Development Manager (BDM).
Ties to: property management marketing, how to get property management clients, sales leadership
4. PMOS: Process Mapping + Accountability
PMOS (Property Management Operating System) is like EOS, but for property managers. It gives structure to the chaos by helping you define vision, track execution, and assign accountability across your team.
What makes it different:
Clarity around roles, scorecards, and weekly rhythms
Reduces dependency on the owner for decisions
Supports hiring and onboarding as you grow
Best for: Owners looking to scale from 200–1,000+ doors with less stress.
Ties to: property manager role, starting a property management business, property management company operations
RTM Connect: Remote Talent Placement + Training
Scaling doesn’t always mean hiring locally. RTM Connect specializes in sourcing and training remote team members specifically for the property management business—from assistants to leasing support roles.
What makes it different:
Direct hire model (not staffing) with top-tier global candidates
Trained in PM software and communication best practices
Built to help you reduce costs while increasing capacity
Best for: Companies ready to delegate, reduce burnout, and build a global team.
Ties to: property management consultant, property management and maintenance, cost-effective scaling
6. LeadSimple: Automation + Operations
LeadSimple is more than a CRM—it’s a powerful automation tool for property management leads, maintenance workflows, and team accountability.
What makes it different:
Automates repetitive communication and internal steps
Keeps owners, tenants, and team members on the same page
Helps you standardize follow-up and service delivery
Best for: Teams that want to streamline tenant/owner communication and get out of inbox chaos.
Ties to: property maintenance, how to grow a property management company, advice for property managers
7. NARPM Coaching & Educational Tracks
NARPM offers coaching and education from respected industry veterans. Their programs are ideal for staying current with legal, operational, and market trends.
What makes it different:
Coaching tracks based on business size and lifecycle
Community support and peer accountability
Access to industry experts and legal compliance training
Best for: Owners looking for structured education and a strong professional network.
Ties to: how to start a real estate management business, legal education, property management tips
How to Choose the Right Property Management Program for You
No two property management companies are the same. Whether you’re in your first year or managing 1,000+ doors, the right program depends on your goals, current bottlenecks, and leadership capacity.
Ask yourself:
Do I need help with operations, leadership, or both?
Is my current team functioning at full capacity—or burning out?
Are we generating leads, but struggling to close them?
Is our tech helping or hurting?
If you’re unsure where to start, combining executive coaching with an operational program often delivers the most sustainable results.
Real Results from the Right Programs
Here’s what we’ve seen from companies that invest in the right property management programs:
40%+ reduction in owner involvement within 90 days
Doubled lead-to-client conversion with trained BDMs
Streamlined property maintenance requests with automation
Replaced overwhelmed admin staff with trained remote team members
Added 100+ doors while reducing burnout
These aren’t pipe dreams—they’re real outcomes from focused implementation.
Your Next Step in Scaling
There’s no silver bullet in property management consulting—but there are proven programs that work when applied intentionally. The biggest mistake we see? Jumping from one tool to the next without addressing the real root issues.
The best property management programs help you:
Lead better
Hire smarter
Systemize consistently
Grow without sacrificing sanity
If you’re committed to scaling your property management company in 2025, start with clarity. Find the program that matches your current stage—and commit to seeing it through.
Because the next level of growth isn’t found in tools—it’s built through leadership, systems, and the right support.
Download our free resource that outlines the most common fees used by successful property managers to help you build an efficient and profitable fee structure.
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